Cafe inventory software for Australian cafes
Track stock, get order suggestions from your Square sales, and catch missing and expiring stock before it costs you. Free plan, no credit card.
Where cafes lose money, and what Previo does about it
You run out of milk on a Saturday
Order suggestions are built from your own Square sales by day of week, then adjusted for Australian public holidays and the weather forecast.
Stock expires before you use it
Every delivery is tracked in batches and used oldest first. Previo forecasts how much of each batch you will use and alerts you to the rest before the date.
The count never matches the sales
When your team counts, Previo compares the number with sales, deliveries and logged waste, and flags items that are well short of what should be there.
Ordering takes a phone call and a guess
Build the order from suggestions, review it by supplier, and send an email with a PDF purchase order. Supplier replies are matched back to the order.
What you get
- Stock falls automatically as Square sells, through your recipes, oldest batch first
- Count step with variance flags for items that do not add up
- Expiry alerts based on how much you will actually use, not just the date
- Waste logging that removes the recipe ingredients from stock
- Low-stock alerts per item, plus an emergency threshold you set
- Supplier orders by email with a multi-page PDF purchase order and duplicate-send protection
- Invoice upload with line items read for you, and overdue payment reminders
- Prep lists that show how much to make before the next prep day
Set up in three steps
- 1
Connect Square
One click through Square sign-in. Previo reads your sales history and never stores card data.
- 2
Add your items and recipes
Import your menu and stock list, then link ingredients to the drinks and dishes that use them.
- 3
Get your daily order number
Suggestions get sharper as sales data builds up, and are most reliable after about 30 days.
Pricing in Australian dollars
- Free
- Manual tracking, up to 20 items and 3 suppliers
- Medium
- Square sync, order suggestions, unlimited items and suppliers, prep lists
- Pro
- Everything in Medium plus Gmail, rosters, payroll and Uber Eats
$0
$50 a month
$100 a month
See it with your own menu
In a 15-minute call we set up your items and show what Previo would have ordered last week.
Cafe inventory questions
What is cafe inventory software?
It tracks what you have in stock, what you use and what you need to order. Good cafe inventory software connects to your POS so stock updates from sales, and warns you about low stock, expiring stock and waste.
Does Previo work with Square?
Yes. You connect through Square sign-in, and Previo syncs your sales, uses them to reduce stock through your recipes, and builds order suggestions from them. Square sync is on the Medium plan and above.
Can I use it without Square?
Yes. Manual stock tracking, supplier management and ordering work without Square, and the Free plan covers up to 20 items and 3 suppliers.
How much does cafe inventory software cost?
Previo has a free plan, Medium at $50 AUD a month and Pro at $100 AUD a month. Six-month and annual billing include the first month free.
How does it reduce food waste?
It uses oldest stock first, alerts you when a batch is unlikely to be used before it expires, flags stock that has gone missing, and lets your team log waste so you can see where it comes from.
Is Previo only for cafes?
No. It is built for Australian hospitality, so bars and restaurants use the same inventory, ordering and supplier tools.
Related: free stocktake template · stock rotation guide · kitchen prep lists